Talis Aspire Reading Lists

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  1. Bulk assign a set of reviews to a reviewer

    There is no way to bulk assign a set of reviews to a reviewer. For example if you add 12 ebooks to different modules and publish the lists, you will then need to assign all these lists for review so you can review the item and close the review. This will flag that the list does not need attention. At the moment you need to filter by requested review and unassign then assign the book to yourself for each book.

    This takes time. It would be better if there was a check box on the screen so you could select…

    5 votes

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  2. Display the 'Term' of lists in the Reports results

    Is it possible to show the 'Term' for a list in the new Reports function results? For management statistics we are often comparing one year to another and we have recently decided that we will keep the current year and the previous 2 years of lists on Aspire before archiving a list.

    5 votes

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    completed  ·  Keji Adedeji responded

    Time period is now one of the columns and filters in teh All Lists BETA report

  3. Making setting the importance of an item for Acquisition more obvious

    Marking the importance of items on a list is essential information in order for the Library to ensure additional copies and new titles are ordered when resourcing a course. I would like to see the 'importance' drop-down list and 'note to library field' having a higher visibility . I think this needs to be done at the point of adding an item to a list - - currently a tutor would need to go back into each item they have added to a list to mark the 'importance'. When you Create and Add an Item directly to a list- a…

    5 votes

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  4. Pending Digitised Content Requests to display in Review list

    While a list is been reviewed it will be good to have an extra column in Review lists, where the pending digitisation requests could display. This will make the reviewer aware that there is a pending digitisation request instead of placing the book in a Reserve Collection.

    4 votes

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  5. Reviewing draft list - difficult to read text with a grey background

    When reviewing a list the item area is greyed out if the review is for a draft list. It's not easy to read the text with a grey background. The only way to stop a draft list from being a draft is to publish it but we don't want to publish a list until a review is completed. If it’s necessary to warn staff that the list being reviewed is a draft list, we would like this information to be displayed in some other way.

    4 votes

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  6. Ability swich off the automated 'new review' emails

    We would like the ability to switch off the automated emails that go to all Library Acquisitions users when a list is submitted for review.
    They are clogging up the inboxes of a large number of staff members and causing a lot of confusion!
    (Yes, we can set up Outlook rules to filter them but that has to be done by every individual and it would be much more time efficient to do this centrally.)
    We would want to retain the emails where a list is ASSIGNED to a particular user.

    3 votes

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    completed  ·  Keji Adedeji responded

    We have just released the ability to override the automated review notifications by specifying an email address to which notifciations will go to

  7. prevent academics from publishing list before sending for review

    Academics with list publishing rights can publish their amendments without sending their list for review. This by-passing of library staff in the workflow process can cause problems for users: not linking to the latest edition, not enough copies, poor metadata etc. It would even help library staff with an acquistions role if they were alerted every time a list attched to an academic was amended and published

    3 votes

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  8. Making library review outcome comments visible in CSV

    We would like to communicate list review outcomes not only to the owner of a list but to our Acquisitions team too, who would rather receive our purchase requests in Excel sheets than go and look them up in the Talis screen. So, exporting the outcome to an Excel sheet is quite useful here. But the only problem is Last comment under Review Outcome (in which we plan to convey our requests to our Acquisitions team) does not appear when the review is exported to Excel. Is there anything that can be done to make it appear? Thank you.

    3 votes

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  9. Book chapter as resource type

    'Book chapter' is currently unavailable as a resource type, we would like to see this made available to use when referring to a specific book chapter, or range of chapters within a book

    3 votes

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  10. Changes to student numbers visible in review history

    As lists are now being resubmitted for the next academic year, student numbers on modules are changing, and that means we may need to purchase more copies of books. At the moment we can't see if student numbers have gone up from within Talis - we have to log each reading list in a spreadsheet and check this every time. If changes to student numbers were visible in the review history, this would make our workflow much more streamlined and we wouldn't need the spreadsheet workaround.

    2 votes

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  11. Have a "global" or "select multiple" option for completing reading lists.

    We are currently set for receiving lists for review every time changes are saved. As our copyright team are working through, we have 500 lists coming into our review screen all of which need to be completed for rollover, but that we don't need to actually do any work on. If we could select these and "complete all selected" this would be much faster - at the moment we're going into each one individually, which is taking a lot of time.

    2 votes

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  12. Linking Aspire to Alto

    This suggestion has come from one of our Subject Librarians who wondered if it possible to connect Alto and Aspire so that items that appear on an Aspire reading list are noted as such in Alto? This would be useful when withdrawing items/updating editions.

    2 votes

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  13. retaining student numbers

    We've just discovered that the student numbers data is removed when a review on a list is completed. We need this information to be retained, it's no use having it there just for a review and then when looking back for alterations etc it's no longer there. It should be retained and displayed on the list page for the appropriate logged in users (i.e. those with list publishing rights over that list/the tenancy).

    2 votes

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  14. allowing attaching lists to modules without using My Lists

    Library staff need to attach all the loaded lists to modules and need to attach academics' lists to modules currently too. At the moment they have to go to the list, Add to My Lists, go to the module, choose that list, go back to My Lists and remove it again. Could there be a 'list search' box for the library staff role so that they can search for the list and attach it to the module without having to add it to their My Lists and then remove it again? Thanks.

    2 votes

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  15. When reviewing lists, show user manifestations that may be equivalent to the current resource

    For each purchase recommendation it would be good if Aspire could automatically make use of something like x-ISBN to find all possible 'manifestations' of the item requested- and then run each version against the LMS to determin allready in stock. It should also be used to search across the tenancy to see if any other lists are pointing to a different 'version' of the item

    2 votes

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    completed  ·  Keji Adedeji responded

    we are investigating the surfacing of the edition checking capability introduced in Quick Add within the reviews area

  16. Print View Facility

    Some of our staff find it very helpful to print lists to use while they review them. This is particularly useful on very long lists when the review cant be completed in one sitting - it gives staff an immediate view of where they got to. Can this please be added to 2.0?

    1 vote

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  17. Ability to report on number of reviews against a list during a specific time period

    To run a report of all lists which generates the number of reviews carried out on the list. Ability to refine this report to specific time frames.

    1 vote

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    The All Reviews report allows you to download reviews data that contains each review that has been completed on a list. Using the download you can filter by time period and then list title to get a figure for how many times a list has been reviewed in a given time. This should meet the requirements of this idea but please do raise a new idea or a support ticket if you would like to discuss in more detail.

  18. Show on the Review screen when list was last reviewed, or which are new items

    At the moment in the Review screen for any individual list, there is nothing to indicate when a list was last previously reviewed, or which items have been added since the last review. (You can obviously see items in the order they have been added; but in order to know which are new since the last review, you need to know the previous review date, and that doesn't display - you have to remember to go and search for it in Reviews before starting to review the list.)

    Obviously if all your staff are using the Log when they review…

    1 vote

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  19. Unit codeshown in review screen

    Colleagues new to reviewing taking advantage of the direct link to ordering would like a visual cue for this it would simplify the ordering process.

    1 vote

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  20. Reviews screen - load dynamic action buttons on list selection

    A significant overhead on the loading of the Library Review screen is the dynamic calculation of the relevant Action button items. As the page loads, this calculations are made iteratively for each and every list under review. As it is not possible for an individual to open multiple lists for review, only one of those actions will be initiated for one list at any one time. That means that all but one of the calculations of appropriate actions are loaded unnecessary in a 'just in case' fashion. It would be preferable if the list of lists loaded without the action…

    1 vote

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