Book Metadata Refresh: list the items that were linked
When the Book Metadata Refresh notification email comes, it gives a figure for the number of items that were linked to the library catalogue. It would be useful to be able to see which items have been linked by Admin>Review Jobs>Show Details. That way we could compile a monthly list which library staff could use to spot
a) titles where Note For Student / Not for Library can be removed
b) alternative bookmark suggestions for List Owners (eg substituting new editions that have arrived)
Lydia Fairfield-Read commented
I'm adding a comment in the hope this may be looked at again. It has been 'planned' since 2016 - any chance it could be looked at again?
Even just a report of what was a success would be great.
Charlene King commented
Is it possible to get an idea of when this planned feature might become available? It will be extremely useful for us to know what is linked to the catalogue and what hasn't, so we can identify and reconcile any issues. At the moment the work around of doing the Refresh then running an 'All List Items' report of everything that is not linked is not proving to be very effective.
Could you update on the planned status for this idea please. Since changing LMS we need to montior our metadata refresh is capturing LCNs correctly and would like an exportable report of what has and hasn't been linked, rather than running and merging all list item reports before and after.
Hilary Johnson commented
Thank you for planning this.
A scenario where this would be really useful is when you're uploading/taking down PDA records and you want to check for false/misleading metadata matches during a time period. (We want our PDA money to be spent on non-reading lists items, where possible)
Kevin O'Donovan commented
- Run an All List Items report of all items not in your library catalogue, and export it to .csv
- Run your metadata refresh, wait for it to finish.
- Run an All List Items report of all items not in your library catalogue again, and export it to .csv
- "Subtract" your second list from your first list, using something like the match function in Excel.
I don't do this as I don't consider the data of what gets linked to be of much concern.
Our Acquisitions team use the All List Items report to check for Core items not on the catalogue, in parallel with the reviews function, to pick up on items we don't have in stock but that should be purchased. This is done weekly, or twice weekly at the start of semesters.
Part of our receiving workflow includes updating Aspire with new editions when they arrive.
I am unsure how a metdata refresh linked items report would assist with this.
R Bramley commented
Yes, it would be useful to users, and easy for the provider to capture in a report, surely?
Annette Moore commented
We have used the Metadata Refresh yet for this very reason that it is not possible to check any updates. We would find this very useful at Sussex too.
Rachel Oldridge commented
List should be exportable to Excel - and with isbn in a format (e.g. text) that doesn't truncate when you open in Excel