We fully support this idea of adding a notes field at review/list level, which could be used to record key information to support our acquisitions workflows. The notes field could be displayed along with other list level information within each review, so that it is visible when reviewing each item.

Our purchasing is governed by set rules/ratios and budget codes, which are applied to lists based on student numbers, faculty, etc. Currently these cannot be recorded within reviews and have to be recorded against each reading list review outside of Aspire and cross-checked before orders are created. A notes field would allow us to record the purchasing rule and budget that applies when a review is received. Acquisition staff could then easily see this information as they review items without having to consult external information.

Purchasing is a key outcome of list reviews and incorporating information to support that process would be helpful to our workflows and improve efficiency.

Other universities may have other uses for such a field. By creating a general note field this provides flexibility to record and communicate other key information between review stages.

Posted on behalf of staff at: University of Nottingham