Warning re. live digitisations when deleting a list
Would it be possible to warn a user that there are live digitisations attached to a reading list they are about to delete?
We have had a few instances where people have created a copy list and deleted the original (accidentally or purposefully), without realising that there are live digitisations on the list.
It looks from the TACC side that everything is fine (the module code, title, year etc are correct and the digitisations are live) but its only when we receive a complaint about lack of access that we uncover what has happened.
I have previously voted and supported idea https://ideas.talis.com/forums/171519-talis-aspire-digitised-content/suggestions/6238549-deletion-of-bookmark-with-request-linked-to-it too
Flagging both the presence of digitisation if deleting a bookmark or an entire list is relevant, as part of the TARL TADC integration there ought to be a warning for users (and change of status of the request from Live to Withdrawn in TADC would also be useful). We've had a re-request for digitisation just this week which was initially rejected by TADC (exceeding limit) but the original bookmark had been deleted, creating additional work for library and academic staff.
Rebecca Naughten commented
I would expand the idea to include a warning about live digitisations when a list is being archived - we have seen that as well.
Catherine Riches commented
This is similar to the following suggestion on the TADC ideas forum which is very popular, though that one refers to deletion of bookmarks with associated TADC requests, rather than the whole list - same principle.
I think it would be hugely helpful if it could be flagged up when someone is trying to remove an item that has a live/referred digitisation (or archive an entire list with any of these on it). The extra step built into Rollover last year does help identify these, but we need to know as it happens, not just once a year. A warning for them, and an email for us if they go ahead and do it, would be great.
We experience similar woes when the title/code of a module change and the list & any digitisations need editing to reflect this. I encourage staff to edit the existing list title/hierarchy module & digitisations, instead of redoing them completely, to retain links... but often the Faculty Engagement team will send over an email asking us to 'copy over this list to create a new one with this new module info, then archive the obsolete one' when the title/code have changed, so I'd like there to be something in place to catch any of these that have digitisations attached that someone may forget to edit and attempt to archive!