ability to filter by library notes
We have a number of long lists and academics tend to add notes to lists such as 'please buy new edition' which on a 300+ item list is hard to find - could the reviews screen be updated to allow you to filter by library notes or at least sort the table by the library notes column?
We are investigating the possibility of this capability in the reviews refresh theme
Richard Bayliss commented
We have just begun using 2.0 and I was beginning to think I was missing something as to why it was a better system than the original Reviews screen. There don't seem to be many gains for us and indeed a few drawbacks.
We would definitely like to see a filter by Library Note function as we need to be able to see where a list owner has requested that we digitize a book - we do not use the TALIS digitization module - and this is the way in which they flag it to us. In 2.0 we would have to go into every title individually to see if there is a digitization note.
Stephanie Fry commented
We too have been disappointed with the changes offered by Aspire 2 – the ‘items used on other lists’ has been the only one which we have found really useful. Many of the other features are not as efficient as say searching a supplier database and seeing at a glance which new addition is of the type we wish to purchase, or looking at our catalogue and ascertaining exactly which editions/type are held by the library.
Aspire 2 has taken away our ability to deal with the lists in our preferred way which was to look at newly added items and then only scan the list for items with specific Library comments against them. Far from making it more efficient to deal with lists we now have to examine each item to search for library notes as the New and Alerts features are not entirely reliable.
Not being able to see the review history in Aspire 2 also has a bearing on this, as we might be looking at a list with 200 items submitted only a week ago ie mostly items would have been previously ordered, which has only been sent to review due to the addition of a Digitisation request. Previously by quickly scanning the Library comments this could have been picked up and dealt with in five minutes but in Aspire 2 we have to search each item and this could take a considerable amount of time.
An added filter for notes to library would be a very valuable addition.
Linda leonard commented
We are definitely missing the ability to scan the 'Notes for Library' in Reviews 2.0
I would like to see a filter for existence of a Library note. We use this note alot to follow individual instructions for an item.. The alerts are not working correctly for us at present so we can't even use this as a guide to a new note.
We are also disappointed by the lack of efficiency gains with the current version of Talis. We had been led to believe that the system would flag up when new editions of a book or resource became available, but this information does not appear automatically for a list owner. Instead, as an academic, I have to trawl such as Amazon and Publishers web sites to determine if our list contains the most up-to-date items and then send a note to library to indicate that a new edition is available. This already lacks the automation that had been sold to us as one of the major reasons for adopting Talis. That 'back-end library operatives are now unable to distinguish items with notes attached requiring action form the bulk of items on reading lists represents a further loss of efficiency and in increased meed to comb through individuals items manually to manage reading lists. This is not at all the way Talis was sold to us. The integrative aspects the system are attractive but unfortunately in today's world entire reading lists become rapidly discredited in student eyes if one or two items can be show to be out of date and the increased administrative effort to manage the system in its present state is virtually impossible to maintain.
Valerie Wells commented
We’d like to be able to filter the review by those items that have a note as those are items that require action !
Its essential in our review process.
Adam Price commented
Often when checking article links we batch open them and this feature would help improve our efficiency if we didn't have to then go through every article in the review. It would also help prioritise the workflow actions that are needed for a review. A very helpful feature!