Talis Aspire Digitised Content

How can we improve Copyright Clearance in Talis Aspire?

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  1. Display Requests in reverse order

    By default the requests are listed with the most recently submitted at the top. At this time of year when a lot of requests are coming in (but they are not required until September) we would prefer to work through them in the order they arrive (so start with request 1). We only went live this week but already I have to scroll to page 3 to find the earliest submitted request. Would it be possible to click on the column headings to change the order of the list?

    3 votes
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      1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
    • Request digitisation for resources which have online resource button ticked

      We have had feedback from a number of academics with long readings lists with a mix of online sources and resources which need to be digitised. When they edit their list , every resource as it is digitisable has a request digitisation option, which they find confusing as they want to be able to quickly navigate to those resources which aren't available online to request those only. Often we get requests from academics for digitisations in error as the presence of the request option makes then think that they need to request even though the resource is online.

      2 votes
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        0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
      • When the British Library do not hold the item, can TADC add a "GET IT FOR ME" function that BLDSS have.

        When the British Library do not hold the item, the request is rejected via TADC. Can TADC add a "GET IT FOR ME" function that asks the BL to obtain the Copyright CLeared article from another institution. We use this function via our library management system easily enough, but it would be useful not to have to place a request twice.

        2 votes
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          0 comments  ·  Configuration & Settings  ·  Flag idea as inappropriate…  ·  Admin →
        • A TADC API

          Specifically for usage - prints, downloads and views. We have a project that is monitoring 7 modules - the usage of the items on these modules. We want to automate the gathering of data as much as possible. We can use the Talis linked data API to get the data. For hardcopy books we can use the LCN (which is the bib number in our LMS) to retrieve loans, reservations and renewals automatically, and we would ike to be able to look up TADC data for each request. An API seems the obvious solution.

          2 votes
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            0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
          • New status or reason of "Ordered from BLDCS"

            I am wasting a lot of time by reviewing Requests that are at the status of Referred / Copy Pending, when many of these have had orders sent to BLDSC. This is not obvious until you open the Request, and although this info is displayed on the right of the screen, because I am assuming that something needs to be checked / done, I am scrolling down all of the Concierge checks before I realise that we are actually waiting for a file from BL.

            Please can this be added as a reason under Referred

            2 votes
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              under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Making note field searchable (e.g. identifying BL requests for invoicing)

              When we receive invoices for documents supplied to us from the British Library, requests are identified by the order number which the BL allocates. This is usually in this format: 00524015.

              Currently it is not possible to match up requests on our invoice with requests in the DCM. We can input the BL order number in the note field but really this needs to be a searchable field so that when we receive an invoice we can match up items listed with requests in the DCM.

              2 votes
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                under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • Remove trigger for "Existing electronic copy available - referred" for known sources where we cannot link to online

                There are known sources which prohibit linking to the online source, e.g. HBR, so if possible could the referred status for this source be flagged so that when rolling over digitisations only , we do not need to have to select 'source from print copy' as we are unable to source from electronic or link to electronic sources. Our annual rollover of digitisations would be vastly streamlined if TADC knew that we couldn't link to the electronic source so therefore did not ask.

                1 vote
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                  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • More editing options for dictionary entries in TADC

                  To have the ability to add additional 'special requirements text' (e.g. %REQUEST_DETAILS%) to the subject line or message of an email, would enable us to fully customise our messages that the Academics receive.
                  For example, we are wanting to add the module code to the subject line of the Live Request Email, but this is not possible as the 'special requirements text' for the course details is not in that specific entry.
                  Currently you can only move the 'special requirements text' within the existing dictionary entry, not between different entries.

                  We are only now looking at the dictionary entries as…

                  1 vote
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                    0 comments  ·  Configuration & Settings  ·  Flag idea as inappropriate…  ·  Admin →
                  • Batch complete Rollover

                    When rolling over digitisations it is possible to complete the rollover process through the 'Successful' tab under 'By Pre-Clearance Status' on the 'Rollovers' tab.
                    Currently, it is possible to select an entire page worth of rollovers and batch complete them, however as there are only 25 results to a page we have to process a lot of a very small batches and then wait a while as the page refreshes. As we roll over hundreds of digitisations at a time we find this quite time consuming.
                    Would it be possible to either increase the amount of results to a page…

                    1 vote
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                      0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                    • 1 vote
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                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add edition and date to item details in request emails

                        Currently only the the Book title, Authors/Editors and ISBN(s) are given in TADC emails (success or reject). For users who are requesting on multiple editions/years, it is not easy to work out which exact item the message refers to.

                        It would useful if these key bibliographic details could be added to the email to avoid confusion.

                        1 vote
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                          0 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
                        • Can the ticked chapter box be changed to 'opt in' rather than 'opt out'?

                          In relation to the request digitisation form we have noticed that some requests which far exceed the CLA limits are being approved by the concierge due to the 'this is one chapter' box being ticked by default. Would it be possible to make the ticking of the 'this is one chapter' box an opt in choice, rather than have it set to 'on' by default?

                          1 vote
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                            0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                          • Naming of sections of a book when requesting digitisation rather than just having the page numbers

                            Currently we are able to add the name of the chapter when requesting digitisation, but when we are using a section of a book instead there is no option to give it a name, all that is recorded are the page numbers. Sometimes academics give the section a name, or in the past we ourselves have given it a name eg. Extracts from......

                            1 vote
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                              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Worklog Report

                              The purpose of the report is to produce data on reporting Service Level Agreements, as well as finding out averages, etc.

                              1 vote
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                                0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →

                                It would be really helpful to have further information on how you see this report working, are you looking for a worklog report for each requests or something at a higher level? More information may allow others to input to the idea and vote on this.

                              • Edit and pre-clear process during rollover

                                Why does no data stay in the fields when you Edit and Preclear a number of requests as it does when editing just one request?

                                It is useful to be able to see all the data and be able to change only what is necessary. This is often only one field such as student numbers or the requester. Whereas currently we have to re-enter all the field data as it opens as empty fields apart from the dates.

                                The process requires looking at one request anyway to see what the fields contain and what might need updating. Then you have…

                                1 vote
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                                  0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                                • Option to source from BL when scan has been uploaded

                                  We would like the option of sourcing a request from BL even when the requestor has uploaded their own scan.We would like this as, where possible, we obtain an EHESS scan from BL. Currently if a copy has been uploaded there is no option to source from BL. It would be much more user friendly to have this option rather than to withdraw the request and ask the lecturer to rerequest it from the reading list.

                                  1 vote
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                                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →

                                    You can change the source of the request now when reviewing a request but we want to see if we can make this so you can raise the request via the BL using the API rather than manually.

                                  • Ability to upload jpeg images in TADC - currently can only upload pdfs

                                    Whilst our scanner can save images in jpeg format, TADC is only able to upload pdfs. In our Art & Design dept lecturers prefer jpegs as the format presents a much clearer detailed image. In order to encourage Art & Design lecturers (under-represented in our stats) to use TARL and TADC we would like to have the facility to upload JPEGs.

                                    1 vote
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                                      0 comments  ·  Flag idea as inappropriate…  ·  Admin →

                                      This is something Talis are working towards. Currently Talis Aspire Digitised Content only enables you to upload materials that require copyright clearance, but the Talis Player will not only enable you to upload material that needs to be copyright cleared, but also other materials.

                                      Talis have been working with beta partners to develop this, and we will keep you up to date with the wider release of this through the usual updates (webinars, newsletters, events etc).

                                    • Integrate TADC User Profiles with existing TARL Profiles

                                      Many TADC users also have TARL.

                                      Staff Users register with TARL and are assigned Priviliges.
                                      Users then setup a separate Profile for TADC which requires exactly the same information that they have already supplied to TARL.

                                      My Suggestiuon is that the TADC and TARL profiles are Integrated so that users don't separately register for both products.

                                      1 vote
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                                        0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
                                        backlog  ·  Keji Adedeji responded

                                        We do intend to merge the different profiles but its not in the near term develoopment focus.

                                        It has been placed into moved to the longer term backlog.
                                        It will graduated from the backlog as we get through the ones that are planned and are ready to implement.

                                      • New users need to be able to remove existing coversheets of resubmitted materials, at DC end to avoid duplication.

                                        Existing offprints that are being re-submitted for continued use have an old BL coversheet which cannot be removed during the 'accept self-scan process'. The result is a bundle that has 2 coversheets which could be confusing. The presence of the old coversheet is however useful in identifying material as a re-submission, but should be removed from the newly created bundle.

                                        1 vote
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                                          0 comments  ·  Packer  ·  Flag idea as inappropriate…  ·  Admin →
                                          backlog  ·  Keji Adedeji responded

                                          I agree that the coversheet options available for normal uploads should be available in this scenario. This is not in our near term development focus, but I’ve put in in the backlog for review when we have got through some already planned items

                                        • Extra fields on the report spreadsheet

                                          tTe data which appears on the report spreadsheet is currently fairly basic. We would be interested in seeing some additional fields included as standard, such as date request was made, date request made live, and the need by date - if and when there is a facility for the academic to note this - so that we are able to see how often we are able to hit this deadline.

                                          1 vote
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                                            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                            backlog  ·  Keji Adedeji responded

                                            Request date, date copied and date released were added to the Requests report. This idea has been added to the backlog to add the need by date at a later point after we have addressed some planned items

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