Talis Aspire Digitised Content

How can we improve Copyright Clearance in Talis Aspire?

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  1. TADC search and reuse from the DCS

    The ability of TADC to search for scans already undertaken as part of the CLA's Digital Content Store would be a huge boon to small institutions especially. Whilst TADC is a great workflow solution, it does not currently hold anything apart from 'our' content in the Vault. If we could source scans from the DCS, that would be hugely useful!

    3 votes
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      0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
    • Display Requests in reverse order

      By default the requests are listed with the most recently submitted at the top. At this time of year when a lot of requests are coming in (but they are not required until September) we would prefer to work through them in the order they arrive (so start with request 1). We only went live this week but already I have to scroll to page 3 to find the earliest submitted request. Would it be possible to click on the column headings to change the order of the list?

      3 votes
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        1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
      • Uploaded module student numbers in the hierarchy snapshot, All list items and All lists reports

        Can a column for uploaded module student numbers (as opposed to manually added student numbers) please be available in the hierarchy snapshot, All list items and All lists report? We do not currently use Reviews and this would ease our admin related to book purchasing.

        2 votes
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          1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
        • Schedule dates for TADC requests to go live/or option to hide digitised content

          We have had some instances where a request for digitisation has been made and that the scan go 'live' on a specific date. It would be useful to be able to upload digitised content and schedule the go live date in these instances so the work can be fully completed and uploaded in advance. Alternatively a feature for list editors to hide/make visible digitised content within a bookmark could be a potential option.

          2 votes
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            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
          • Ability to request digitisation for an image

            Ability to request digitisation for an image for copyright, where the parent on the bookmark is a book .
            At the moment we can only put it in as a chapter and change it to image once we have digitised it. This is problematic as each time the list is copied or rolled, this will have to be changed over again.

            2 votes
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              0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
            • Remove trigger for "Existing electronic copy available - referred" for known sources where we cannot link to online

              There are known sources which prohibit linking to the online source, e.g. HBR, so if possible could the referred status for this source be flagged so that when rolling over digitisations only , we do not need to have to select 'source from print copy' as we are unable to source from electronic or link to electronic sources. Our annual rollover of digitisations would be vastly streamlined if TADC knew that we couldn't link to the electronic source so therefore did not ask.

              2 votes
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                0 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • More editing options for dictionary entries in TADC

                To have the ability to add additional 'special requirements text' (e.g. %REQUEST_DETAILS%) to the subject line or message of an email, would enable us to fully customise our messages that the Academics receive.
                For example, we are wanting to add the module code to the subject line of the Live Request Email, but this is not possible as the 'special requirements text' for the course details is not in that specific entry.
                Currently you can only move the 'special requirements text' within the existing dictionary entry, not between different entries.

                We are only now looking at the dictionary entries as…

                2 votes
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                  0 comments  ·  Configuration & Settings  ·  Flag idea as inappropriate…  ·  Admin →
                • Request digitisation for resources which have online resource button ticked

                  We have had feedback from a number of academics with long readings lists with a mix of online sources and resources which need to be digitised. When they edit their list , every resource as it is digitisable has a request digitisation option, which they find confusing as they want to be able to quickly navigate to those resources which aren't available online to request those only. Often we get requests from academics for digitisations in error as the presence of the request option makes then think that they need to request even though the resource is online.

                  2 votes
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                    0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                  • When the British Library do not hold the item, can TADC add a "GET IT FOR ME" function that BLDSS have.

                    When the British Library do not hold the item, the request is rejected via TADC. Can TADC add a "GET IT FOR ME" function that asks the BL to obtain the Copyright CLeared article from another institution. We use this function via our library management system easily enough, but it would be useful not to have to place a request twice.

                    2 votes
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                      0 comments  ·  Configuration & Settings  ·  Flag idea as inappropriate…  ·  Admin →
                    • Worklog Report

                      The purpose of the report is to produce data on reporting Service Level Agreements, as well as finding out averages, etc.

                      2 votes
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                        1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →

                        It would be really helpful to have further information on how you see this report working, are you looking for a worklog report for each requests or something at a higher level? More information may allow others to input to the idea and vote on this.

                      • A TADC API

                        Specifically for usage - prints, downloads and views. We have a project that is monitoring 7 modules - the usage of the items on these modules. We want to automate the gathering of data as much as possible. We can use the Talis linked data API to get the data. For hardcopy books we can use the LCN (which is the bib number in our LMS) to retrieve loans, reservations and renewals automatically, and we would ike to be able to look up TADC data for each request. An API seems the obvious solution.

                        2 votes
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                          0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                        • New status or reason of "Ordered from BLDCS"

                          I am wasting a lot of time by reviewing Requests that are at the status of Referred / Copy Pending, when many of these have had orders sent to BLDSC. This is not obvious until you open the Request, and although this info is displayed on the right of the screen, because I am assuming that something needs to be checked / done, I am scrolling down all of the Concierge checks before I realise that we are actually waiting for a file from BL.

                          Please can this be added as a reason under Referred

                          2 votes
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                            under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Making note field searchable (e.g. identifying BL requests for invoicing)

                            When we receive invoices for documents supplied to us from the British Library, requests are identified by the order number which the BL allocates. This is usually in this format: 00524015.

                            Currently it is not possible to match up requests on our invoice with requests in the DCM. We can input the BL order number in the note field but really this needs to be a searchable field so that when we receive an invoice we can match up items listed with requests in the DCM.

                            2 votes
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                              under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Add a 'date' field to identify when request was submitted on referred page

                              This would be useful to identify how long a request has been waiting to be actioned.

                              1 vote
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                                0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                              • Report to identify where digitisation request has originated - RL or webform?

                                It would be useful to have the ability to pull data which tells us if a request has come via a Reading List or via the webform - it would help us identify engagement with Reading Lists or the VLE.

                                1 vote
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                                  0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                                • 1 vote
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                                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Add edition and date to item details in request emails

                                    Currently only the the Book title, Authors/Editors and ISBN(s) are given in TADC emails (success or reject). For users who are requesting on multiple editions/years, it is not easy to work out which exact item the message refers to.

                                    It would useful if these key bibliographic details could be added to the email to avoid confusion.

                                    1 vote
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                                      0 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Can the ticked chapter box be changed to 'opt in' rather than 'opt out'?

                                      In relation to the request digitisation form we have noticed that some requests which far exceed the CLA limits are being approved by the concierge due to the 'this is one chapter' box being ticked by default. Would it be possible to make the ticking of the 'this is one chapter' box an opt in choice, rather than have it set to 'on' by default?

                                      1 vote
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                                        0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Naming of sections of a book when requesting digitisation rather than just having the page numbers

                                        Currently we are able to add the name of the chapter when requesting digitisation, but when we are using a section of a book instead there is no option to give it a name, all that is recorded are the page numbers. Sometimes academics give the section a name, or in the past we ourselves have given it a name eg. Extracts from......

                                        1 vote
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                                          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Edit and pre-clear process during rollover

                                          Why does no data stay in the fields when you Edit and Preclear a number of requests as it does when editing just one request?

                                          It is useful to be able to see all the data and be able to change only what is necessary. This is often only one field such as student numbers or the requester. Whereas currently we have to re-enter all the field data as it opens as empty fields apart from the dates.

                                          The process requires looking at one request anyway to see what the fields contain and what might need updating. Then you have…

                                          1 vote
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                                            0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
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