Talis Aspire Digitised Content

How can we improve Copyright Clearance in Talis Aspire?

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  1. Rollover - email to requestors

    An automated way of contacting all requestors to find out what digitisations they would like to have rolled over would be very useful. Currently this involves sending lots of emails to the requestors of digitisations, to ask which digitisations they want made available next year, which is rather labour-intensive and time consuming.

    8 votes
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      0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
    • Email notifications when a digitisation request is assigned to a user

      Would it be possible to get an email notification when a digitisation request is assigned to you?
      We are wanting to let our academics request their own digitisations and then the library can assign the request to the relevant member of staff to deal with, depending on the outcome. At the moment each staff member would need to log in to TADC everyday to check if anything has been assigned to them, whereas getting an email would notify them straight away. This would help with our workflows for getting more digitisations on the system, within a reasonable amount of time.

      7 votes
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        1 comment  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
      • include reject reason in email

        When a Digitisation request is rejected, a reason is selected from a drop-down list. It would make sense for this reason to be included in the reject email to the Requestor. At present the same or similar information has to be typed into the Notes field.
        (It may also be desirable, for institutions, to be able to ad to the reasons for rejection).

        7 votes
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          0 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
        • E-book availability checks

          We would like to see a tool added to the concierge that would check availability of e-books for purchase from e-book aggregators, such as Askews, Dawson or EBL. As we do not digitise from items available as e-books, we would find it helpful to have the checks done by the concierge rather than perform them manually for each request.

          7 votes
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            under review  ·  0 comments  ·  Concierge  ·  Flag idea as inappropriate…  ·  Admin →
          • Exceeded copy limit workflow stage

            It would be useful to have an exceeded copy limit workflow stage added to TADC. We found that we have to keep a note of the local workflow stages outside of TADC for requests that exceed the copy limit. For these requests, we check if an e-book is available for purchase and if not, we contact the lecturer asking them to prioritise one chapter. Having a mechanism to monitor those steps in TADC would mean that all information relating to a given request is available in one place.

            6 votes
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              2 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
            • Requesting digitisation of legal resources

              Add the ability to request digitisation of legal resources.
              The addition of new legal and law resources types in reading lists is appreciated, but it is still not possible to request digitisation for these resource types.

              5 votes
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                0 comments  ·  Flag idea as inappropriate…  ·  Admin →

                This is something Talis are working towards. Currently Talis Aspire Digitised Content only enables you to upload materials that require copyright clearance, but the Talis Player will not only enable you to upload material that needs to be copyright cleared, but also other materials.

                Talis have been working with beta partners to develop this, and we will keep you up to date with the wider release of this through the usual updates (webinars, newsletters, events etc).

              • Report of items with new editions /e-versions before starting Rollover process ?

                Have the ability to run a report ( which checks for newer editions / e-versions before rollover. It might have to pick up items where last year the lecturer said they were happy with the older edition, but still let us know there were newer edtions after that? We have a policy of not rolling over material unless it's confirmed that the material is required, &
                sometimes we don;t get a reply to a renewal email until just before the course starts, start the rollover process , find a potential newer edition, & have to decide between checking with the…

                5 votes
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                  0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                • Could we view in TADC a list or report of all of the EHESS CFP requests we've made so far?

                  We'd like the ability to view any on-order or already purchased EHESS items. This is to avoid duplicating requests to the BL as they do not inform us if we've already requested something.

                  5 votes
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                    under review  ·  1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                  • Removal of "check for local electronic submissions" button for journal article extracts

                    Reading list entries for journal articles have a link to "check for local electronic subscriptions".

                    Where articles are digitised, the link to the digital extract is further down the page. It is sometimes necessary to scroll down to see this, particularly on mobile devices and other small screens. Hence, student clicks on "click to see e-sub" link (and gets "not available" message) and does not realise that digital extract is available as this is not visible.

                    Can this "check for local electronic subscriptions" link be removed in cases where there is a digital extract available? (Generally , there should not…

                    5 votes
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                      under review  ·  1 comment  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                    • Coutts widget

                      We are starting to get to grips with using the Coutts widget in Aspire. We would like to see a similar lookup tool added to TADC so that we can have the option of purchasing e-books instead of raising scan requests.

                      5 votes
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                        1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                        backlog  ·  Keji Adedeji responded

                        This is is not currently in our near term development focus but purchasing workflows are something we would look to explore in the future

                        It has been placed into moved to the longer term backlog.

                        Ideas may be graduated from the backlog as we get through the ones that are planned.

                      • Withdraw expired digitisations

                        Currently expired digitisations can not be withdrawn, but there are situations where this functionality would be useful.

                        We have been informed by our RRO that a certain publisher has asked to be excluded from our licence, and as such we need to remove any content from that publisher. We also need to prevent any future user requests from auto-matching with previously digitised material in the vault.
                        This would also be useful for quality control purposes, and resolving issues that sometimes only become apparent in reports, after the digitisation has expired.

                        4 votes
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                          0 comments  ·  Vault & Sentry  ·  Flag idea as inappropriate…  ·  Admin →
                        • Expand the TADC vault to all TADC institutions

                          As TADC cannot re-use the content of the DCS, TALIS should investigate the possibility that the vault content could be opened out to all TADC institutions, as allowed by the CLA’s TPTP licence. This would be a huge boon to both small and large TADC users, as it would reduce duplication, and allow for improved workflows.

                          4 votes
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                            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Rollover digitisations to new time period

                            At present, the default start and end dates TADC uses for digitisation rollovers are the previously entered dates plus 1 year. Should module dates change, this will mean that course details need to be edited manually on a list-by-list basis. It would be useful therefore to have the default dates set as the new time period for the reading list that the items are on (or at least the option to choose these dates).

                            4 votes
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                              under review  ·  0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                            • Display indication of Expired digitisations within TARL

                              Within TARL Expired digitisations are not clearly identifiable. The current display of Expired digitisations within TARL:

                              1. From the TARL edit list view - still appears as ‘Digitisation Live’
                              2. From the TARL list view - still displays the Online Resource buttons
                              3. With the CNAME feature active, within the bookmark item view - if the browser is not maximized, the 'view digitisation in a new window' button appears

                              The display of the Expired digitisation in these three areas is confusing for both staff and students.

                              This idea suggests to make changes to any or all of these three areas…

                              4 votes
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                                under review  ·  0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                              • Suppress openURL link for Digitisations

                                We would like the option to suppress the openURL link, when we have a link to the digitalisation of an article. At the moment, when you expand the readfing list item, as well as the link to the digitalised copy there is a "Click for full text" link. This link goes via our link resolver and invariably results in a "Sorry we do not have this article" message. If we did have access to the article then we wouldn't have digitalised it in the first place. An option to disable would cause less confusion with our users - which is…

                                3 votes
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                                  0 comments  ·  Bundle linking & embedding  ·  Flag idea as inappropriate…  ·  Admin →
                                • Can we add a 'no review/purchase required' tag to Reading Lists Reviews

                                  Can we add a 'no review/purchase required' tag to Reading Lists reviews for academics to apply to certain items on very long reading lists?

                                  This would allow them to keep all their reading material in one list AND allow such items to be filtered out of review list presented to Library Assistants when starting review (possibly linked to the section Key/Recommended/Background)?

                                  3 votes
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                                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Bulk withdrawal of digitisations removed from reading lists

                                    At the beginning of each semester, lecturers are reviewing their reading lists and removing their digitisations .Library staff are then required to withdraw a large number of digitisations from the Digitised Content. The ability to bulk withdraw these digitisations with a standard notification to the lecturers would be really useful.

                                    3 votes
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                                      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                    • LCN reporting in TADC

                                      It would be really useful if the TADC reports included the Library control number from which the item was digitised. I know reading lists reports can provide the LCN so I was hoping the same could be implemented in TADC. This will help identify items in our library collection that have been digitised and ensure they remain in our collection and are not accidentally weeded.

                                      3 votes
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                                        0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                                      • TADC search and reuse from the DCS

                                        The ability of TADC to search for scans already undertaken as part of the CLA's Digital Content Store would be a huge boon to small institutions especially. Whilst TADC is a great workflow solution, it does not currently hold anything apart from 'our' content in the Vault. If we could source scans from the DCS, that would be hugely useful!

                                        3 votes
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                                          0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Display Requests in reverse order

                                          By default the requests are listed with the most recently submitted at the top. At this time of year when a lot of requests are coming in (but they are not required until September) we would prefer to work through them in the order they arrive (so start with request 1). We only went live this week but already I have to scroll to page 3 to find the earliest submitted request. Would it be possible to click on the column headings to change the order of the list?

                                          3 votes
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                                            1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
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