Improved 'date' management in Submit a Digitisation Request
At present the Start date and End date values in the 'Submit a digitisation request' form (although both mandatory) default to the date of the request, while the Needed by date is optional.
Two suggestions to improve this -
Make it an option for sites to default those dates to values of their own choosing - either for the Aspire customers that want to (and who have this set), to the Start and End dates of the current TimePeriod, or to 'global' Start and End dates input by an Admin. At present, although the data is compulsory, the default values are meaningless.
'Needed by' is an optional value, with no default offered, but this is a really helpful piece of information when prioritising requests. What about including a default based on a global value of x-days or n-weeks from the current date (a value set by the Admin), and an (optional) prompt in the form display along the lines - 'Please confirm - accurate 'need by' dates improve the efficiency of the request service' (or something similar - customisable in the new Dictionary).
We introduced a change to make the Needed by date on the TADC request form blank and mandatory by default to encourage better planning by academics and fairer workflows to action the requests, back in October 2017. This did not suit all, so following feedback, we have made the mandatory aspect optional. If this change did not suit your university workflows you can now switch this off within the Admin settings of TADC. Details in the following articles: Settings in Talis Aspire Digitised Content (https://support.talis.com/hc/en-us/articles/360000384509-Settings-in-Talis-Aspire-Digitised-Content) and Request Form – Talis Aspire Digitised Content (https://support.talis.com/hc/en-us/articles/115005426145)
Even if the need-by date defaulted to when it was requested, or a week from that date - anything to stop it looking like I'm months and months behind in the digitisations!!!
Sarah P commented
During my testing, the needed by date is pre-filled to Start date, which is not useful to us. Often requests will be submitted after the start of the Module! I would prefer this to be blank and only entered if request is required quickly.