Talis Aspire Digitised Content

How can we improve Copyright Clearance in Talis Aspire?

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  1. Allow academics/requestors ability to preview uploaded scans prior to course commencement

    Once a scan has been uploaded and we advise academics tthat it is now available on their reading list, they would like to actually view the pdf to ensure it is the correct item and sufficent quality, prior to the course commencement date when it becomes available to students.

    38 votes
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      5 comments  ·  Player  ·  Flag idea as inappropriate…  ·  Admin →
      backlog  ·  Keji Adedeji responded

      This is is not currently in our near term development focus. It has been placed into moved to the longer term backlog.

      Ideas may be graduated from the backlog as we get through the ones that are planned.

    • Ability to place a TADC digitisation in more than one place in a list

      Items quite often appear twice in our reading lists - Once in the recommended texts and then later on in the list in a weekly reading section

      It would be useful to have an easy way to put the same TADC digitisation in more than one place in a list

      38 votes
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        2 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
        backlog  ·  Keji Adedeji responded

        This is not currently in our near term development focus but is something we woudl like to explore in the future

        It has been placed into moved to the longer term backlog.

        Ideas may be graduated from the backlog as we get through the ones that are planned.

      • Ability to search digital content module by bibliographic detail

        Could it be made possible to search the digital content module by bibliographic detail?

        This would allow us to check whether a particular extract is already in the collection and locate it, also to be aware of multiple articles from the same journal, etc.

        35 votes
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          6 comments  ·  Request Views & Search  ·  Flag idea as inappropriate…  ·  Admin →
          backlog  ·  Keji Adedeji responded

          Whilst the concierge checks the vault and copy limits on any requests received, there may be a need to check in advance of placing a request by digitisation staff, so improved searching is something we would like to address but is not currently in our near term development focus.

          It has been placed into moved to the longer term backlog.

          Ideas may be graduated from the backlog as we get through the ones that are planned.

        • The ability to reply to a request, or ask for further information

          There may be times when we would wish to enter a dialogue with the academic, particularly where the academic has overridden the concierge. At present there only seems to be the option to either reject or process these requests. We would like to be able to ‘reply’ to a request and to have a ‘pending reply’ type status while we clarify what is required. (I’m thinking for example of a response like “the pages you have selected exceed the maximum permissible. This appears to be because the pages you have selected do not quite tally with the chapter in this…

          32 votes
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            0 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
            backlog  ·  Keji Adedeji responded

            In-built notification is an area we would like to explore but is not currently in our near term development focus.

            It has been placed into moved to the longer term backlog.

            Ideas may be graduated from the backlog as we get through the ones that are planned.

          • Ability to report on time taken to fulfil requests

            We would like to be able to run a report detailing the length of time requests take to be filled, so that we look at establishing sensible KPIs and identify any persistent issues.

            24 votes
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              backlog  ·  3 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
            • The ability to suppress the "Request Digitisation" link next to e-books in reading lists

              We don't ever digitise from titles where we own an ebook version.

              To avoid pointless requests and wasting the requester's time, we'd like the ability to suppress the "Request Digitisation" link for ebook items in reading lists.

              That is, we don't want that link to appear to users if format = ebook.

              I understand there will be a future development theme on integration between Digitised Content and Reading List modules - could this be considered under that theme?

              21 votes
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                7 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                backlog  ·  Keji Adedeji responded

                This is is not currently in our near term development focus. It has been placed into moved to the longer term backlog.

                Ideas may be graduated from the backlog as we get through the ones that are planned.

              • Assign a person to a request

                It would be nice if you could assign a named person to a request so that you can see who is working on a particular request. At the moment there is no way of knowing who is doing what from the list of referred requests or if a request has been actioned. We have several different staff members from different sites who sometimes work on digitisation requests.

                20 votes
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                  7 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
                  backlog  ·  Keji Adedeji responded

                  “Extending the assign capability is something we would like to address in the future but is not currently in our near term development focus.

                  It has been placed into moved to the longer term backlog.

                  Ideas may be graduated from the backlog as we get through the ones that are planned. "

                • Link to the catalogue from the request details

                  It would be useful to be able to link directly to the catalogue when reviewing a request, so that we can see where it is, whether it’s available and then make intersite/reservation requests etc if necessary.

                  13 votes
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                    backlog  ·  1 comment  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
                  • A communications facility in TADC to alert academics pre-rollover

                    It's important for us to be able to easily communicate with academics of their current digitisations and whether they would like them rolled over into the next period. Apart from a Bournemouth University issue with unit IDs changing every year which makes the rollover of digitisations essential it is vital that we maintain a communications link within the TADC module between library staff and the academic community engaged with TARL and TADC to preserve the integrity and relevance of content within reading lists

                    11 votes
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                      backlog  ·  0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
                    • Ability for the academics to respond directly to communications they receive from Copyright Clearance

                      The standard emails to academics, such as rejections currently come from a 'no reply' address. It would be good to be able to configure them to come from our own mailbox so this it isn't such a dead end.

                      7 votes
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                        2 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
                        backlog  ·  Keji Adedeji responded

                        “This is closely related to the idea about notifications. This sort of capability falls under a wider notifications capability we would like to explore but which is not currently in our near term development focus.

                        It has been placed into moved to the longer term backlog.

                        Ideas may be graduated from the backlog as we get through the ones that are planned. "

                      • Improved 'date' management in Submit a Digitisation Request

                        At present the Start date and End date values in the 'Submit a digitisation request' form (although both mandatory) default to the date of the request, while the Needed by date is optional.

                        Two suggestions to improve this -

                        * Make it an option for sites to default those dates to values of their own choosing - either for the Aspire customers that want to (and who have this set), to the Start and End dates of the current TimePeriod, or to 'global' Start and End dates input by an Admin. At present, although the data is compulsory, the default…

                        6 votes
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                          2 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                          backlog  ·  Keji Adedeji responded

                          “The request dates do default to the start and end dates passed to the request form either from the reading list (typically time periods) or from VLE module. This can also be locked via an option in the settings area.

                          I am moving this to the backlog as we would like to review the treatment of the ""Due by"" date in the future"

                        • Coutts widget

                          We are starting to get to grips with using the Coutts widget in Aspire. We would like to see a similar lookup tool added to TADC so that we can have the option of purchasing e-books instead of raising scan requests.

                          5 votes
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                            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                            backlog  ·  Keji Adedeji responded

                            This is is not currently in our near term development focus but purchasing workflows are something we would look to explore in the future

                            It has been placed into moved to the longer term backlog.

                            Ideas may be graduated from the backlog as we get through the ones that are planned.

                          • Pre Populate the TARL Registration form fields

                            We know who our users are. We know their Name and email address.
                            We are able to feed TARL this information from their Login.

                            What we would like to do is to pre populate the User Registration form with Deatils supplied by Shibboleth.

                            Our users then only have to check and accept that the details are correct when they forst use the system.

                            3 votes
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                              0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
                              backlog  ·  Keji Adedeji responded

                              This is something looked at last year. However, we did not have the capacity to address it and instead, withdrew mandatory profile creation to remove the barrier to accessing digitised content for students. In relation to the idea about integrating TADC and TARL profiles, we would like to address this when we look at how we treat profiles.

                              It has been placed into moved to the longer term backlog.

                              Ideas may be graduated from the backlog as we get through the ones that are planned.

                            • naming convention Course or Module

                              In our set up, Reading Lists will be for a Module. When a Digitisation Request is made the form has a tab for "Course details". This actually requires the module details (to us a Course is a degree programme, consisting of a numbe rof modules). Librarians here, agree that this is going to be very confusing for our academics. Can the term "course" be changed to "module" or can this be customised?

                              3 votes
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                                backlog  ·  1 comment  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                              • New users need to be able to remove existing coversheets of resubmitted materials, at DC end to avoid duplication.

                                Existing offprints that are being re-submitted for continued use have an old BL coversheet which cannot be removed during the 'accept self-scan process'. The result is a bundle that has 2 coversheets which could be confusing. The presence of the old coversheet is however useful in identifying material as a re-submission, but should be removed from the newly created bundle.

                                1 vote
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                                  0 comments  ·  Packer  ·  Flag idea as inappropriate…  ·  Admin →
                                  backlog  ·  Keji Adedeji responded

                                  I agree that the coversheet options available for normal uploads should be available in this scenario. This is not in our near term development focus, but I’ve put in in the backlog for review when we have got through some already planned items

                                • Integrate TADC User Profiles with existing TARL Profiles

                                  Many TADC users also have TARL.

                                  Staff Users register with TARL and are assigned Priviliges.
                                  Users then setup a separate Profile for TADC which requires exactly the same information that they have already supplied to TARL.

                                  My Suggestiuon is that the TADC and TARL profiles are Integrated so that users don't separately register for both products.

                                  1 vote
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                                    0 comments  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
                                    backlog  ·  Keji Adedeji responded

                                    We do intend to merge the different profiles but its not in the near term develoopment focus.

                                    It has been placed into moved to the longer term backlog.
                                    It will graduated from the backlog as we get through the ones that are planned and are ready to implement.

                                  • Create 'view digitisation' button at the top of the item details screen

                                    In the item details screen, create a 'view digitisation' button alongside the other action buttons ('add to my bookmarks', 'export citation') that appear at the top of the screen so that all user options are clearly visible and grouped together.

                                    1 vote
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                                      0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                                      backlog  ·  Keji Adedeji responded

                                      There are some ideas about improving the list item view in the reading list forum backlog which will improve this positioning.

                                      This idea has been placed into moved to the longer term backlog.

                                      Ideas may be graduated from the backlog as we get through the ones that are planned.

                                    • Extra fields on the report spreadsheet

                                      tTe data which appears on the report spreadsheet is currently fairly basic. We would be interested in seeing some additional fields included as standard, such as date request was made, date request made live, and the need by date - if and when there is a facility for the academic to note this - so that we are able to see how often we are able to hit this deadline.

                                      1 vote
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                                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        backlog  ·  Keji Adedeji responded

                                        Request date, date copied and date released were added to the Requests report. This idea has been added to the backlog to add the need by date at a later point after we have addressed some planned items

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