Talis Aspire Digitised Content

How can we improve Copyright Clearance in Talis Aspire?

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  1. Function to edit details of a request once it's live, without having to withdraw it first.

    We would really like to be able to add ISBNs and ISSNs and other necessary metadata to a live request without having to withdraw it first. If you withdraw it you lose it from the vault. When it comes to CLA reporting you have to have the ISBN/ISSN to submit the report, but lecturers aren't forced to use it when they submit requests. I know that it would then recheck and give it a new number, but at least it would still all be linked up to the correct reading list as hadn't been withdrawn. This would make CLA report…

    50 votes
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      8 comments  ·  Request details & Upload  ·  Flag idea as inappropriate…  ·  Admin →
    • lists linked to multiple units

      We would like the option of adding digitised content to reading lists associated with more than one unit. At present reading lists linked to multiple units do not support digitised content. We have several examples where a unit taught across several frameworks shares the same content.

      35 votes
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        10 comments  ·  Concierge  ·  Flag idea as inappropriate…  ·  Admin →

        Talis Aspire Digitised Content (TADC) and Talis Aspire Reading List (TARL) has now been improved to allow you to request a digitisation for a list that is attached to more than one course. This will help academics maintain one version of a list that is taught across many courses/modules. Reporting in TADC has been improved to capture all course details and student numbers separately for each module that is referenced in the request. The full supporting article can be seen here: https://support.talis.com/hc/en-us/articles/115005757765-Request-digitisations-One-list-multiple-courses

      • Tracking and management of requests for clearance outside the licence

        We sometimes have to make requests direct to copyright holders or to the CCC for requests that fall outside the licence. We think it would be useful to be able to track and record such requests - when and to whom the request was made, outcome, cost of licence etc. It would also be useful to be able to store the confimation of permission within the module.
        Such request also need to be flagged so that they can be taken into account at rollover time.

        26 votes
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          2 comments  ·  Request Clearance Options  ·  Flag idea as inappropriate…  ·  Admin →

          We have reviewed this and since the idea was raised there have been further enhancements to record your workflows within TADC which should have helped with this issue.

          If this is still an area you would like to see further enhancements made please do raise again.

        • Identifying close matches

          We are coming across some items which we have already scanned by are not being recognised because the request information doesn't exactly match the biblio of the previous request(s).

          This is causing us to rescan items or order CFPs where we don't need to, costing us time and money.

          If the vault search could identify other requests from the same publication using ISBN or book title (view all requests for this book doesn't seem to be too reliable) and allow us to preview these scans we could then select the appropriate scan.

          25 votes
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            2 comments  ·  Vault & Sentry  ·  Flag idea as inappropriate…  ·  Admin →

            Following feedback from users, we identified that the vault was too specific in its matching to existing pdf’s in the vault.

            As a starting point in finding matches more readily, we have relaxed the logic in a few ways:
            It is no longer looking for exact title matches e.g. Oliver Twist will now match with oliver twist, whereas it would not previously, as it was case sensitive.
            It will now match variations of chapter numbers in more ways e.g. Chapter 4, Chapter Four, Ch.4, Ch. Four, ch 4, chapter.

            We identified that if a university had already purchased a Copyright Fee-pay copy from the British Library and a subsequent request was made for the exact same book section or article it was referring as Source to be acquired. We have improved this behaviour so BL Fee Pay copies are checked earlier in the worklog so they can be identified as…

          • Assign a person to a request

            It would be nice if you could assign a named person to a request so that you can see who is working on a particular request. At the moment there is no way of knowing who is doing what from the list of referred requests or if a request has been actioned. We have several different staff members from different sites who sometimes work on digitisation requests.

            20 votes
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              7 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

              We released an improvement in November 2017 that allows TADC users to assign requests to other users not just themselves. This will mean greater process management for many universities. This action can be taken from the “All requests” view and from within an individual request view. Thanks to University of Reading for co-funding this development.

            • Rename the Notes tab in the TADC Request form to be Footnotes, or similar

              This idea suggestion is to rename the "Notes" tab in the TADC request form to be more descriptive of its function. My suggestion is to rename it to be "Footnotes", or "Bibliographies".

              The Notes tab is confusing to our users. Some think it is a section for written notes and comments, while others think it can be used as a page range field when requesting chapters. It's actual purpose is for specifying the page ranges of footnotes and bibliographic pages to be digitised. As the Notes tab can't be disabled per institution the next best option is give it a…

              15 votes
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                0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →

                With the changes made to the request form in 2017 we have removed the notes tab:

                “We have also listened to feedback regarding page numbers on the “Notes” tab and also for Chapter requests. Previously, additional note pages and bibliographical reference pages were on a separate tab. Often requestors were entering the page numbers of the main digitisation section into this area of the form, not the additional notes and references. In the new request form this information can be entered in the “Reference range” area. All details are available here: https://support.talis.com/hc/en-us/articles/115005426145-Request-Form-Talis-Aspire-Digitised-Content

              • Ability to bulk change student numbers after the digitisation has gone live

                We would like the opportunity to bulk change student numbers for each module. At the moment we can't always get the number of students enrolled on each module easily but you are required to submit students numbers when you submit a request. This may hold up the request. It would be a good idea to have the ability to change these at a later date. We could put a high number to indicate which ones need changing

                12 votes
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                  0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                • Adding page numbers to Request Digitisation screen

                  Would it be possible to add 'page numbers' on the first tab of the Request Digitisation screen?

                  We are getting 90% of requests put through with the chapter/article page references in the Note fields (despite telling people this is not its purpose). This means we have to resubmit the request and edit the biblio.

                  This would also help us to select the best copy possible from our shelves. If we have ten copies of the book, but don't know what the pages requested are, we are having to write on the chapter title so we can identify the cleanest/unmarked book,…

                  11 votes
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                    3 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                  • Fuller bibliographic information in e-mail notification

                    We would like to have fuller information in the e-mail notification to help lecturers identify the supplied reading. Currently only the author/title details of the book appear, not the details of the extract.

                    We find that busy lecturers are apt not to notice library e-mails where information is not clearly presented and we think this development would help in this regard.

                    8 votes
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                      completed  ·  1 comment  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
                    • Improved 'date' management in Submit a Digitisation Request

                      At present the Start date and End date values in the 'Submit a digitisation request' form (although both mandatory) default to the date of the request, while the Needed by date is optional.

                      Two suggestions to improve this -

                      * Make it an option for sites to default those dates to values of their own choosing - either for the Aspire customers that want to (and who have this set), to the Start and End dates of the current TimePeriod, or to 'global' Start and End dates input by an Admin. At present, although the data is compulsory, the default…

                      6 votes
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                        2 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →

                        We introduced a change to make the Needed by date on the TADC request form blank and mandatory by default to encourage better planning by academics and fairer workflows to action the requests, back in October 2017. This did not suit all, so following feedback, we have made the mandatory aspect optional. If this change did not suit your university workflows you can now switch this off within the Admin settings of TADC. Details in the following articles: Settings in Talis Aspire Digitised Content (https://support.talis.com/hc/en-us/articles/360000384509-Settings-in-Talis-Aspire-Digitised-Content) and Request Form – Talis Aspire Digitised Content (https://support.talis.com/hc/en-us/articles/115005426145)

                      • Distance learner/Semester 2 rollover

                        We have distance learning courses which start and end outside of the 'normal' academic year. We also currently split our requests between semesters 1 & 2.
                        We need to be able to set flexible rollover dates so that we are not asking academics in June/July whether they still need documents for a module which starts in Jan/Feb/March.

                        4 votes
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                          0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                        • Need to be able to distinguish between new and rolled over requests for CLA reporting

                          Institutions which are new to TADC and have not uploaded the previous year's requests/CLA report need TADC to be able to distinguish between new and rolled over requests for reporting to the CLA, especially as the CLA have changed the reporting rules and institutions are now only supposed to report new copies for some years.

                          3 votes
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                            completed  ·  1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                          • Looking at withdrawn requests

                            We take scans down for a variety of reasons (eBook/eJournal purchased, superceded edition/excluded from licence). We usually receive e-mails from academics 6 months after a scan removal asking why the link doesn't work (although we would have notified them at the time). So, we need to be able to access withdrawn requests and the notes associated with it. At the moment TADC indicates once a request is withdrawn it will no longer be visable.

                            3 votes
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                              0 comments  ·  Request details & Upload  ·  Flag idea as inappropriate…  ·  Admin →
                              completed  ·  Keji Adedeji responded

                              It is possible to view withdrawn requests in TADC. All the request details, worklog and preview remain visible.

                            • Change how locked down a pdf is after downloading it from a list

                              At the moment when you download a pdf from a list it is completely locked down. We would like the ability to add comments or annotations to the pdf once it has been downloaded. We don't want to change it so you can edit the pdf. Just add comments. TADC reduces the ability to have to print out lots of readings but it doesn't allow the students to write notes on the pdfs the way you would be able to from a paper copy. We believe this would save a lot of unnecessary printing.

                              3 votes
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                                0 comments  ·  Packer  ·  Flag idea as inappropriate…  ·  Admin →
                              • Ability to add various page numbers for a request not just start page and end page

                                Ability to add various page numbers for a request not just start page and end page

                                3 votes
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                                  completed  ·  0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                • Make Date Needed field mandatory

                                  It would be very helpful in planning our work if we always knew when a tutor needed a request fulfilled so I would like to see an option for this to be a mandatory field.

                                  2 votes
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                                    1 comment  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Indicate what field(s) are incorrect.....

                                    When editing a Digitisation Request, I mis-typed an ISBN and got an error message "There were missing or invalid fields in your request” – but no indication as to which fields are missing or invalid.
                                    Would be useful if the problem fields could be highlighted in some way.

                                    2 votes
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                                      0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Un-queuing a resource from a pre-clearance rollover queue

                                      The functionality to remove a resource which has been added in error to a pre-clearance rollover queue, so that it can be addressed at this point, rather than trying to amend the problem retrospectively. As we have quite a number of modules which have multiple time periods that fall outside the standard semester dates, this would be helpful to enable us in ensuring that resources which may need a new time period are not accidentally processed to the wrong time period.

                                      2 votes
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                                        0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                                        completed  ·  Keji Adedeji responded

                                        It is possible to remove one or more resources from a queue by selecting them and clicking the “Actions” button. This offers the option to “remove from queue”

                                      • Allow a PDF to be attached when requesting a digitisation

                                        When a digitisation is requested it would be great if the requestor could attach a PDF of the item if they have it. This would save time in sourcing items on ILL or scanning from the collection. The request would still need to go through the approval process to ensure quality and copyright compliance but could be uploaded once approved.

                                        2 votes
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                                          1 comment  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Digitisation download - improved naming convention

                                          At present, pdf downloads offer an alpha-numeric system generated name for the saved file.

                                          A different naming convention - including, perhaps, a-bit-of-the-title, module code, time period (and then some unique system identifiers) - would be much more preferable. Human readable naming strings are much more useable for students downloading and saving .pdfs for future reference.

                                          2 votes
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                                            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
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