Talis Aspire Digitised Content

How can we improve Copyright Clearance in Talis Aspire?

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  1. Function to edit details of a request once it's live, without having to withdraw it first.

    We would really like to be able to add ISBNs and ISSNs and other necessary metadata to a live request without having to withdraw it first. If you withdraw it you lose it from the vault. When it comes to CLA reporting you have to have the ISBN/ISSN to submit the report, but lecturers aren't forced to use it when they submit requests. I know that it would then recheck and give it a new number, but at least it would still all be linked up to the correct reading list as hadn't been withdrawn. This would make CLA report…

    50 votes
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      planned  ·  8 comments  ·  Request details & Upload  ·  Flag idea as inappropriate…  ·  Admin →
    • Adding a note for library staff use

      There are a number of scenarios where we would like to make a note against a request to flag up some special circumstances which apply to that request.

      For example:

      1) Explaining we are copyright compliant where it might look like we're not e.g. where page numbers look excessive/two sections of book which make up less than 5%

      2) Explaining a discrepancy with the catalogue e.g. looks like we have an electronically available copy/sub but is actually a catalogue error

      3) Renewals note e.g. determined at renewal that although there's a newer edition it doesn't have relevant chapter so will…

      43 votes
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        9 comments  ·  Request details & Upload  ·  Flag idea as inappropriate…  ·  Admin →
        planned  ·  Keji Adedeji responded

        “All of the scenarios involving overriding the concierge or selecting an option allow the entry of notes.

        The ability to enter more general notes is something we would like to explore but is is not currently in our near term development focus.

        It has been placed into moved to the longer term backlog.

        Ideas may be graduated from the backlog as we get through the ones that are planned. "

      • Deletion of bookmark with request linked to it

        I would like to request some sort of communication to be sent to the requester and to the Digitisation Service when a bookmark is deleted and has a digitisation request linked to it.

        Our experience was with deletion of a bookmark with the request pending to be processed.

        There was no automated communication to the requester to notify him/her that the deletion was for a bookmark that had a digitisation request attached to it.
        There was no communication from the system to let the Digitisation Service or Admin side of TADC know that the bookmark had been deleted and therefore…

        40 votes
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          under review  ·  9 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
        • Allow academics/requestors ability to preview uploaded scans prior to course commencement

          Once a scan has been uploaded and we advise academics tthat it is now available on their reading list, they would like to actually view the pdf to ensure it is the correct item and sufficent quality, prior to the course commencement date when it becomes available to students.

          38 votes
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            5 comments  ·  Player  ·  Flag idea as inappropriate…  ·  Admin →
            backlog  ·  Keji Adedeji responded

            This is is not currently in our near term development focus. It has been placed into moved to the longer term backlog.

            Ideas may be graduated from the backlog as we get through the ones that are planned.

          • Ability to place a TADC digitisation in more than one place in a list

            Items quite often appear twice in our reading lists - Once in the recommended texts and then later on in the list in a weekly reading section

            It would be useful to have an easy way to put the same TADC digitisation in more than one place in a list

            38 votes
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              2 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
              backlog  ·  Keji Adedeji responded

              This is not currently in our near term development focus but is something we woudl like to explore in the future

              It has been placed into moved to the longer term backlog.

              Ideas may be graduated from the backlog as we get through the ones that are planned.

            • Ability to search digital content module by bibliographic detail

              Could it be made possible to search the digital content module by bibliographic detail?

              This would allow us to check whether a particular extract is already in the collection and locate it, also to be aware of multiple articles from the same journal, etc.

              35 votes
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                6 comments  ·  Request Views & Search  ·  Flag idea as inappropriate…  ·  Admin →
                backlog  ·  Keji Adedeji responded

                Whilst the concierge checks the vault and copy limits on any requests received, there may be a need to check in advance of placing a request by digitisation staff, so improved searching is something we would like to address but is not currently in our near term development focus.

                It has been placed into moved to the longer term backlog.

                Ideas may be graduated from the backlog as we get through the ones that are planned.

              • lists linked to multiple units

                We would like the option of adding digitised content to reading lists associated with more than one unit. At present reading lists linked to multiple units do not support digitised content. We have several examples where a unit taught across several frameworks shares the same content.

                34 votes
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                  started  ·  10 comments  ·  Concierge  ·  Flag idea as inappropriate…  ·  Admin →
                • The ability to reply to a request, or ask for further information

                  There may be times when we would wish to enter a dialogue with the academic, particularly where the academic has overridden the concierge. At present there only seems to be the option to either reject or process these requests. We would like to be able to ‘reply’ to a request and to have a ‘pending reply’ type status while we clarify what is required. (I’m thinking for example of a response like “the pages you have selected exceed the maximum permissible. This appears to be because the pages you have selected do not quite tally with the chapter in this…

                  32 votes
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                    0 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
                    backlog  ·  Keji Adedeji responded

                    In-built notification is an area we would like to explore but is not currently in our near term development focus.

                    It has been placed into moved to the longer term backlog.

                    Ideas may be graduated from the backlog as we get through the ones that are planned.

                  • Tracking and management of requests for clearance outside the licence

                    We sometimes have to make requests direct to copyright holders or to the CCC for requests that fall outside the licence. We think it would be useful to be able to track and record such requests - when and to whom the request was made, outcome, cost of licence etc. It would also be useful to be able to store the confimation of permission within the module.
                    Such request also need to be flagged so that they can be taken into account at rollover time.

                    26 votes
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                      planned  ·  2 comments  ·  Request Clearance Options  ·  Flag idea as inappropriate…  ·  Admin →
                    • Identifying close matches

                      We are coming across some items which we have already scanned by are not being recognised because the request information doesn't exactly match the biblio of the previous request(s).

                      This is causing us to rescan items or order CFPs where we don't need to, costing us time and money.

                      If the vault search could identify other requests from the same publication using ISBN or book title (view all requests for this book doesn't seem to be too reliable) and allow us to preview these scans we could then select the appropriate scan.

                      25 votes
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                        planned  ·  2 comments  ·  Vault & Sentry  ·  Flag idea as inappropriate…  ·  Admin →
                      • Ability to report on time taken to fulfil requests

                        We would like to be able to run a report detailing the length of time requests take to be filled, so that we look at establishing sensible KPIs and identify any persistent issues.

                        24 votes
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                          backlog  ·  3 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                        • The ability to suppress the "Request Digitisation" link next to e-books in reading lists

                          We don't ever digitise from titles where we own an ebook version.

                          To avoid pointless requests and wasting the requester's time, we'd like the ability to suppress the "Request Digitisation" link for ebook items in reading lists.

                          That is, we don't want that link to appear to users if format = ebook.

                          I understand there will be a future development theme on integration between Digitised Content and Reading List modules - could this be considered under that theme?

                          21 votes
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                            7 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                            backlog  ·  Keji Adedeji responded

                            This is is not currently in our near term development focus. It has been placed into moved to the longer term backlog.

                            Ideas may be graduated from the backlog as we get through the ones that are planned.

                          • Assign a person to a request

                            It would be nice if you could assign a named person to a request so that you can see who is working on a particular request. At the moment there is no way of knowing who is doing what from the list of referred requests or if a request has been actioned. We have several different staff members from different sites who sometimes work on digitisation requests.

                            20 votes
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                              7 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
                              backlog  ·  Keji Adedeji responded

                              “Extending the assign capability is something we would like to address in the future but is not currently in our near term development focus.

                              It has been placed into moved to the longer term backlog.

                              Ideas may be graduated from the backlog as we get through the ones that are planned. "

                            • Automatic notification of the need to renew digitised readings

                              We would like to receive a notice when digitised readings are about to expire. It would also be useful to have the ability to automatically inform the module leader of this, to see if they want the item renewed for another year.

                              19 votes
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                                under review  ·  1 comment  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
                              • Ability to amend a URL when linking a digitisation to a Reading list in Aspire

                                We had an incidence when a digitisation request was raised by one of our Library staff and they inadvertently linked the digitisation to the wrong URL within the reading list in aspire.
                                Instead of being able to delete the incorrect URL and replacing it with the correct one, the complete request had to be withdrawn and resubmitted.
                                It would have been great if we could have just changed the URL and reloaded the original request.
                                Would this be possible please?

                                18 votes
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                                  under review  ·  1 comment  ·  Bundle linking & embedding  ·  Flag idea as inappropriate…  ·  Admin →
                                • Rename the Notes tab in the TADC Request form to be Footnotes, or similar

                                  This idea suggestion is to rename the "Notes" tab in the TADC request form to be more descriptive of its function. My suggestion is to rename it to be "Footnotes", or "Bibliographies".

                                  The Notes tab is confusing to our users. Some think it is a section for written notes and comments, while others think it can be used as a page range field when requesting chapters. It's actual purpose is for specifying the page ranges of footnotes and bibliographic pages to be digitised. As the Notes tab can't be disabled per institution the next best option is give it a…

                                  15 votes
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                                    planned  ·  0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Ability to indicate that a student has a disability

                                    We would like a tick box somewhere on the request form so that an academic can indicate they have a student with a disability. We can then work with the academic to ascertain what support the student needs in terms of an alternative format or use of assistive technology.

                                    13 votes
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                                      under review  ·  0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Link to the catalogue from the request details

                                      It would be useful to be able to link directly to the catalogue when reviewing a request, so that we can see where it is, whether it’s available and then make intersite/reservation requests etc if necessary.

                                      13 votes
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                                        backlog  ·  1 comment  ·  Integration  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Ability to bulk change student numbers after the digitisation has gone live

                                        We would like the opportunity to bulk change student numbers for each module. At the moment we can't always get the number of students enrolled on each module easily but you are required to submit students numbers when you submit a request. This may hold up the request. It would be a good idea to have the ability to change these at a later date. We could put a high number to indicate which ones need changing

                                        12 votes
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                                          0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                                          planned  ·  Keji Adedeji responded

                                          We have some work scheduled to allow editing of request details after the digitisation is live

                                        • Display the status 'Digitisation Pending' in Reading list view in TARL

                                          During the time gap between when Library staff click on the Request Digitisation link from a bookmark in TARL, and Library staff uploading a digitised file into TADC, having the status 'Digitisation Pending' displayed in the Reading list view in TARL, so students, academics and staff can identify why a resource on their reading list may not yet be available electronically.

                                          12 votes
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                                            under review  ·  2 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
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