Talis Aspire Digitised Content

How can we improve Copyright Clearance in Talis Aspire?

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  1. Report of usage statistics of all live digitisations

    Although I know that it is possible to view usage statistics of digitisations individually, it would be very helpful to be able to generate reports of this sort of information for all live digitisations. I am particularly interested in readings that don't appear to be accessed at all - I do know that there are some but don't have time to look at them all individually. Although this may not necessarily be a reason not to make a reading available the following year (if the lecturer feels that it should be available), it does mean that there would be the…

    1 vote
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      completed  ·  0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
    • Make Date Needed field mandatory

      It would be very helpful in planning our work if we always knew when a tutor needed a request fulfilled so I would like to see an option for this to be a mandatory field.

      2 votes
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        1 comment  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
      • Indicate what field(s) are incorrect.....

        When editing a Digitisation Request, I mis-typed an ISBN and got an error message "There were missing or invalid fields in your request” – but no indication as to which fields are missing or invalid.
        Would be useful if the problem fields could be highlighted in some way.

        2 votes
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          0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
        • Need to be able to distinguish between new and rolled over requests for CLA reporting

          Institutions which are new to TADC and have not uploaded the previous year's requests/CLA report need TADC to be able to distinguish between new and rolled over requests for reporting to the CLA, especially as the CLA have changed the reporting rules and institutions are now only supposed to report new copies for some years.

          3 votes
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            completed  ·  1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
          • Article details automatically populated, even if DOI is available

            We've noticed that when we are requesting an article to be digitised, it doesn't pull in any metadata other than the DOI (where available).
            We think academics might think they need to add the other information manually.

            Therefore, we were wondering if it's possible to automatically populate the rest of the fields at request stage. Just to make it clear that this information is being pulled across and they don't need to enter it themselves.

            0 votes
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              0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →

              Updates to the request form should make this easier for academics to see the information required and be reassured that if a DOI is present all the metadata is behind this.

              If this is still an area you would like to see further enhancements made please do raise again.

            • Rename the Notes tab in the TADC Request form to be Footnotes, or similar

              This idea suggestion is to rename the "Notes" tab in the TADC request form to be more descriptive of its function. My suggestion is to rename it to be "Footnotes", or "Bibliographies".

              The Notes tab is confusing to our users. Some think it is a section for written notes and comments, while others think it can be used as a page range field when requesting chapters. It's actual purpose is for specifying the page ranges of footnotes and bibliographic pages to be digitised. As the Notes tab can't be disabled per institution the next best option is give it a…

              15 votes
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                0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →

                With the changes made to the request form in 2017 we have removed the notes tab:

                “We have also listened to feedback regarding page numbers on the “Notes” tab and also for Chapter requests. Previously, additional note pages and bibliographical reference pages were on a separate tab. Often requestors were entering the page numbers of the main digitisation section into this area of the form, not the additional notes and references. In the new request form this information can be entered in the “Reference range” area. All details are available here: https://support.talis.com/hc/en-us/articles/115005426145-Request-Form-Talis-Aspire-Digitised-Content

              • Un-queuing a resource from a pre-clearance rollover queue

                The functionality to remove a resource which has been added in error to a pre-clearance rollover queue, so that it can be addressed at this point, rather than trying to amend the problem retrospectively. As we have quite a number of modules which have multiple time periods that fall outside the standard semester dates, this would be helpful to enable us in ensuring that resources which may need a new time period are not accidentally processed to the wrong time period.

                2 votes
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                  0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                  completed  ·  Keji Adedeji responded

                  It is possible to remove one or more resources from a queue by selecting them and clicking the “Actions” button. This offers the option to “remove from queue”

                • Adding page numbers to Request Digitisation screen

                  Would it be possible to add 'page numbers' on the first tab of the Request Digitisation screen?

                  We are getting 90% of requests put through with the chapter/article page references in the Note fields (despite telling people this is not its purpose). This means we have to resubmit the request and edit the biblio.

                  This would also help us to select the best copy possible from our shelves. If we have ten copies of the book, but don't know what the pages requested are, we are having to write on the chapter title so we can identify the cleanest/unmarked book,…

                  11 votes
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                    3 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                  • Identifying close matches

                    We are coming across some items which we have already scanned by are not being recognised because the request information doesn't exactly match the biblio of the previous request(s).

                    This is causing us to rescan items or order CFPs where we don't need to, costing us time and money.

                    If the vault search could identify other requests from the same publication using ISBN or book title (view all requests for this book doesn't seem to be too reliable) and allow us to preview these scans we could then select the appropriate scan.

                    25 votes
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                      2 comments  ·  Vault & Sentry  ·  Flag idea as inappropriate…  ·  Admin →

                      Following feedback from users, we identified that the vault was too specific in its matching to existing pdf’s in the vault.

                      As a starting point in finding matches more readily, we have relaxed the logic in a few ways:
                      It is no longer looking for exact title matches e.g. Oliver Twist will now match with oliver twist, whereas it would not previously, as it was case sensitive.
                      It will now match variations of chapter numbers in more ways e.g. Chapter 4, Chapter Four, Ch.4, Ch. Four, ch 4, chapter.

                      We identified that if a university had already purchased a Copyright Fee-pay copy from the British Library and a subsequent request was made for the exact same book section or article it was referring as Source to be acquired. We have improved this behaviour so BL Fee Pay copies are checked earlier in the worklog so they can be identified as…

                    • Function to edit details of a request once it's live, without having to withdraw it first.

                      We would really like to be able to add ISBNs and ISSNs and other necessary metadata to a live request without having to withdraw it first. If you withdraw it you lose it from the vault. When it comes to CLA reporting you have to have the ISBN/ISSN to submit the report, but lecturers aren't forced to use it when they submit requests. I know that it would then recheck and give it a new number, but at least it would still all be linked up to the correct reading list as hadn't been withdrawn. This would make CLA report…

                      50 votes
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                        8 comments  ·  Request details & Upload  ·  Flag idea as inappropriate…  ·  Admin →
                      • Allow a PDF to be attached when requesting a digitisation

                        When a digitisation is requested it would be great if the requestor could attach a PDF of the item if they have it. This would save time in sourcing items on ILL or scanning from the collection. The request would still need to go through the approval process to ensure quality and copyright compliance but could be uploaded once approved.

                        2 votes
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                          1 comment  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                        • Populate the page numbers for digitisation requests from the metadata of the reading list

                          At the moment the page numbers have to be entered when you request a digitsation AND when you upload content. I would like to see this data get pulled in from the reading list metadata and keep the option to add another page range or edit the page numbers.

                          1 vote
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                            1 comment  ·  Request details & Upload  ·  Flag idea as inappropriate…  ·  Admin →
                          • lists linked to multiple units

                            We would like the option of adding digitised content to reading lists associated with more than one unit. At present reading lists linked to multiple units do not support digitised content. We have several examples where a unit taught across several frameworks shares the same content.

                            35 votes
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                              10 comments  ·  Concierge  ·  Flag idea as inappropriate…  ·  Admin →

                              Talis Aspire Digitised Content (TADC) and Talis Aspire Reading List (TARL) has now been improved to allow you to request a digitisation for a list that is attached to more than one course. This will help academics maintain one version of a list that is taught across many courses/modules. Reporting in TADC has been improved to capture all course details and student numbers separately for each module that is referenced in the request. The full supporting article can be seen here: https://support.talis.com/hc/en-us/articles/115005757765-Request-digitisations-One-list-multiple-courses

                            • Looking at withdrawn requests

                              We take scans down for a variety of reasons (eBook/eJournal purchased, superceded edition/excluded from licence). We usually receive e-mails from academics 6 months after a scan removal asking why the link doesn't work (although we would have notified them at the time). So, we need to be able to access withdrawn requests and the notes associated with it. At the moment TADC indicates once a request is withdrawn it will no longer be visable.

                              3 votes
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                                0 comments  ·  Request details & Upload  ·  Flag idea as inappropriate…  ·  Admin →
                                completed  ·  Keji Adedeji responded

                                It is possible to view withdrawn requests in TADC. All the request details, worklog and preview remain visible.

                              • Distance learner/Semester 2 rollover

                                We have distance learning courses which start and end outside of the 'normal' academic year. We also currently split our requests between semesters 1 & 2.
                                We need to be able to set flexible rollover dates so that we are not asking academics in June/July whether they still need documents for a module which starts in Jan/Feb/March.

                                4 votes
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                                  0 comments  ·  Rollover  ·  Flag idea as inappropriate…  ·  Admin →
                                • Change how locked down a pdf is after downloading it from a list

                                  At the moment when you download a pdf from a list it is completely locked down. We would like the ability to add comments or annotations to the pdf once it has been downloaded. We don't want to change it so you can edit the pdf. Just add comments. TADC reduces the ability to have to print out lots of readings but it doesn't allow the students to write notes on the pdfs the way you would be able to from a paper copy. We believe this would save a lot of unnecessary printing.

                                  3 votes
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                                    0 comments  ·  Packer  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Ability to bulk change student numbers after the digitisation has gone live

                                    We would like the opportunity to bulk change student numbers for each module. At the moment we can't always get the number of students enrolled on each module easily but you are required to submit students numbers when you submit a request. This may hold up the request. It would be a good idea to have the ability to change these at a later date. We could put a high number to indicate which ones need changing

                                    12 votes
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                                      0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Prevent digitsed content being pulled through when the content from a resource lists is copied onto another module

                                      We have quite a few instances where academics request that the content from one reading list be copied into another. This results in the digitised content being pulled through onto the second list - but with no record on TADC (so it would not be included on the the CLA report) and the coversheet has the details from the first module. Could the reference be copied over without the digitised document going with it? Or could it pull the digitised content with it, but update TADC and add an appropriate coversheet at the same time?

                                      1 vote
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                                        0 comments  ·  Reading List  ·  Flag idea as inappropriate…  ·  Admin →
                                        completed  ·  Keji Adedeji responded

                                        This has been completed, digitised items are no longer copied when a list is copied.

                                      • Ability to add various page numbers for a request not just start page and end page

                                        Ability to add various page numbers for a request not just start page and end page

                                        3 votes
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                                          completed  ·  0 comments  ·  Request Form  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Fuller bibliographic information in e-mail notification

                                          We would like to have fuller information in the e-mail notification to help lecturers identify the supplied reading. Currently only the author/title details of the book appear, not the details of the extract.

                                          We find that busy lecturers are apt not to notice library e-mails where information is not clearly presented and we think this development would help in this regard.

                                          8 votes
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                                            completed  ·  1 comment  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
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